Building a table to store & add your content

To get started with your digital academic portfolio in Notion, you’ll want to create a new workspace to hold your content. 

Once you have a new workspace, create a page as a table to hold your academic portfolio content. Next,keep the default “Name” field as it originally appears in Notion (see above). This is where you will add the title of your presentation or publication (think of it like a “Name” field since it is).

Note: Unlike with other Notion fields, you can’t change the property type of the “Name” field; it must stay as a “Text” property type.

Location Field

Next, add a new field to the table and call it “Location.” For this field, you will want to use the “Multi-select” property type. A benefit of using this field type is that over time, as we attended more conferences, we’ve begun to see locations we frequently visit and this field type enables us to sort and filter by location. If you are entering a publication, you’ll leave this field blank.

APA Citation Field

Next, add a field called “APA Citation” and leave the property as a “Text” property type (See below). In our digital academic portfolio, once we copied our APA citations from our CV and pasted each citation into the “APA Citation” field, entering data into the digital academic portfolio became much more streamlined. We saved a lot of time by not having to toggle back-and-forth between the digital academic portfolio in Notion and the CV in the Word document. 

Author Field

After you create the “APA citation field, add the “Author” field and change the property type to the “Multi-select” property type (see below).  The “Multi-select” property allowed us, in our digital academic portfolio, to select each one of our co-authors or co-presenters, depending on the scholarly activity you include, in one field.  As we added different views to our digital academic portfolio,  we used the “Author” field to filter and sort (see below).

Pro Tip: Color-coding Author fields

In addition, each author or presenter’s name can be color-coded.  In my workflow, for our digital academic portfolio, I chose to color code names as I entered them into the “Author” field.  To color-code a co-presenter’s name, you over the name, click on the hamburger menu to the right and then select the color you want from the palette of colors that appears in the list (see below).

Date Field

Next, add the “Date” field and change the property type to the “Date” property type from the default “Text” property type. Like the “Author” field, we used the “Date” field in our digital academic portfolio to sort and filter in each view we selected.

URL to Conference

After the “Date field”, add the “URL to Conference” field and make the property type a “URL” property type (see below). For our digital academic portfolio, we have found this field to streamline many of our processes. We used to search in Google for our conferences when applying for committee work or need to find the links to promote our academic portfolio, we, now, just go to our digital academic portfolio. The “URL to Conference” field is used to keep track of your academic presentations.

DOI Field

After you create the “URL to Conference” field, add the “DOI” field and modify the property type to “URL” property type (see image below). The “DOI” field is the alternative to the “URL to Conference” field.  For our digital academic portfolio, the “DOI” field is used to track our publications.  Previously, we downloaded our publications and shared them with each other in a SharePoint folder.

Blogged Post

After you create the “DOI” field, add the “Blogged” field and modify the property type to the “Checkbox” property type. Several years ago, we learned about how to promote our scholarly activity through author services (ORCID, Google Scholar Author Services, ImpactStory) including author profiles and how to promote your scholarly work through social media channels.  For our digital academic portfolio, we tracked our scholarship messages in Notion for so we could promote our scholarly activities via LinkedIn, Twitter, and Instagram.

Social Media Field

To track the promotion of your scholarly activities,  add the “Social Media” field and modify the property field to “Files & Media” property type. To promote our scholarly activities, Monica creates images in Canva.  She uploads those images into the “Social Media” field. To upload an image you click “+ Add a file or image,” then select “Choose a file,” and finally you select the image or file you want (see image below).

Type Field

After the “Blogged” field, add the “Type” field with a “Multi-select” property type. In the “Type” field you add the type of scholarly activities you have done. For example, we included the following types: “Presentation,” “Peer-reviewed article,” “Editorial,” “Poster session,” etc. See below.

Name Field

Next, add the “Name” field with a “Text” property type.  In the “Name” field, you add the journal name, conference name, etc. See below. While we could have created separate fields for conference names, publication names, service, we wanted to keep all of it together in one so we could sort and filter the “Name” field easier.

APA Citation Field

Finally, once you create all the fields and select the appropriate property type for each field, I copied the APA citations from my existing CV in a Word document and then pasted it into the “APA citation” field. I did this all at once.  This step, adding the APA citation for each scholarly activity streamlined how I added scholarly activities into other fields in our digital academic portfolio in Notion.

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